PREFERENCES


The preferences screen is where you can setup certain aspects, such as currency, before you actually start using the system. To access the preferences screen go to File >> Preferences.




Following is an explanation of each item you can change in the preferences. Once you are ready with your changes, click on the diskette to save, and restart the POS.

1. Data Path - You can specify an alternate path for the data files, such as on a server. By default, the data path is called "data", and is stored within the iLabPOS folder. This field is overwritten by whatever you have in you ilabpos.ini file.

2. Default backup path - The default parent path for taking backups.

3. Show codes in Dropdowns - Determines whether to show the code in dropdown lists, such as when selecting an Item category.

4. QuikScan - This should be ticked when using a Bar Code Scanner. If QuikScan is on, when scanning an item, the item is immediately added to the shopping list with 1 as quantity. When QuikScan is off, when scanning an item, you will need to enter the quantity.

5. Credit Note Expiry - The number of days a credit note is valid for when issued.

6. Site Name - Ideally a short name of your shop, or location when you have more than one shop.

7. Historize Audit - The number of days the audit is kept on the main file. Default is 30 days. After 30 days pass, the audit item will be moved to the audit history table.

8. Master POS - Used in Data Transfers. Specifies whether this is the Master Data POS or not. Refer to the section about data transfers between shops for more information.

9. Always show consumer price on Invoice - If you are an agent or sub-agent and you want to show the consumer price on the invoice next to the price you are selling it to your retailer, tick this option on.

10. First Invoice No. - The first invoice/cash sale number to be issued from iLabPOS. Normally you will start from Invoice number 1. However if you have used an invoicing system before and you would like to continue on the sequence you had already, you may do so by entering the first Invoice number you wish to be issued by the system. It is useless to change this number once an invoice has been already issued on iLabPOS.

11. No. of Invoice Printouts - The number of invoices printed after a cash sale or invoice.

12. VAT Inc. in Selling Price - Determines whether VAT is included in the selling price that you enter with the article or not. It is very important to set this option right at the very beginning. Normally, this option should not be ticked, and you would let the system to calculate the VAT according to the TAX you specify in the department.

13. Currency - The main currency symbol.

14. Round Price before multiplying by Quantity - This option determines whether to round the selling price of an item (VAT Included) before or after multiplying with the quantity in an invoice or cash sale.

15. Show Second Currency - Determines whether to display a second currency or not. Normally used during Euro Changeover.

16. Second Currency Name - The symbol of the second currency.

17. Rate with 1st Currency - The rate of exchange of the second currency with the first. The 2nd currency is calculate by dividing the amount in the 1st currency with this rate.

18. Stock Qty. Format - Here you may specify the format you are using for stock quantities. Unless you are not selling halves (such as 1 and a half kilo, or 1 and a half metres), you should avoid decimal points in stock quantities. Stick to the default 999999999.

19. Barcode Format - Here you may specify the format you are using for barcodes.

If for example you want your barcodes to be strictly numeric digits, and not more than 13 digits long you would use: 9999999999999

If you want your barcodes to be strictly numeric digits, but not more than 16 digits long you would use: 9999999999999999

If you want your barcodes to be a mix between numeric and characters, you would use: XXXXXXXXXXXXXXXXXXX

The maximum width of the barcode is 20.